#1 Sir, it is to inform you that I am having a baby at home, and he is too young to stay alone. Currently, my maternity leaves are over and I want to inform you that I am not able to resume work. The baby is not in the position to leave at home alone. There is no one to look after him and I should stay at home for a while. Therefore, I am bringing this to your notice that I am not returning to work after my maternity leave. Kindly accept my situation and problem, I will be obliged to you. COPY #2 Hi, it is subjected to you that my maternity leaves are over, and I am…
Strong Warning Messages for Negligence
#1 It has been observed by the company management that your performance is not up to the acceptance level. You are neglecting your duties on a regular basis and did not show any progress in the recent months. There have been many complaints about you by your supervisor. Despite many verbal warnings, there wasn’t any improvement. Please take this letter as an official warning letter. We did not want to reach this stage, but there wasn’t any choice. If there is any serious problem that is stopping you from improvement you can share it with us. You are required to improve within two weeks from now onwards, otherwise, you will be responsible for the circumstances. COPY #2 As per the…
Permission Message to be absent from Work
#1 Sir, it is to inform you that yesterday my son fell from a tree. He got many injuries and fractured his upper-lower limb, he is not able to stand properly and is crying from pain. As a parent, I should have taken him to the hospital for a complete recovery. I am taking care of my son, and he is advised to take complete bed rest. Therefore, I am not able to come to work for 2 days. It is kindly requested you to permit me to leave for 2 days. I will be highly obliged to you for this act of kindness. COPY #2 Hi, it is to notify you that I am suffering from a high fever…
Warning Message to Distributor for Poor Performance
#1 The company has been monitoring the performance for the last three months and it has been observed that you are not able to improve your performance, yet it is going below the average. We have already discussed in the meeting held in the previous month we will continue to demonstrate your progress for the next period. If there won’t be any improvement then a termination letter will be issued if there is any problem that you would like to address, contact your supervisor immediately and you are advised to take this matter seriously. COPY #2 This message is to inform you that your performance for the last three months is not satisfactory as the company is monitoring your performance…
Apology message for unannounced resignation
Dear Sir, hope you are fine. Sir, I want to apologize for suddenly leaving the company. Actually, my mother is sick and the doctor has suggested surgery and proper care of her. I am the only son and I have to take care of her. My father cannot manage enough so I have to be there to stay in a hospital. I have to go back to my city because these days she is more important than anything. I had a good working experience with this company. All staff was cooperative, and I loved the working environment. But in this situation, I have to leave the job. I am sorry for not informing you about resignation as per company rules.…
Apology Message for Inaccurate Bill
Sir, I hope you are doing good; I want to say sorry for entering the wrong bill in the invoice. Yesterday I was reviewing the records, here I noticed about the wrong entry of amount that you complained about your bill yesterday morning. Sorry for the delay from my side. I was not present in the store, as I came back and review your complaint, I checked the whole invoice, there are some wrong entries. I apologize for the staff at the entrance of wrong bills. I assure you whenever you will purchase something again from the store, I will compensate for your bill. Otherwise, you can come anytime to pick back your extra paid money, waiting for your reply…
Apology Message for Server Outage
Hi sir, I just received your complaint that the internet is very slow, and you are unable to open any website. I have transferred your message to the server team. They have started working on it. As soon as they will find the issue, they will work to resolve it. Sorry for the inconvenience and time wastage due to some server outage issues. Please wait patiently, we are hopeful that we will resolve the issue in a short time. Waiting for your acknowledgment and thanks in advance for understanding us. COPY Dear customers, it is hereby to inform you that due to bad weather conditions, we have lost our connection from the main server. There is some issue in the…
Apology Messages for Overbooking Pre-Arrival
I am sorry to inform you that your booking has been canceled because of an overbooking pre-arrival. There was a total of 200 seats on the plane. All of them were occupied. As you were late on the flight day, so another passenger purchased the ticket with a high price. You did not arrive at the airport at that particular moment. I thought that the seat should be given to another individual in order to follow the rules of the company. I am sorry about that. I have informed the company and thus you will be given another seat on the next flight. COPY Our company is extremely sorry for not sending your luggage within time. It all happened due…
Apology Message for didn’t Return Call
Hi dear. How are you? I am extremely sorry that I couldn’t call you back yesterday. I had an important interview call from abroad. It was very important because getting a job in the company really means to me. It will be an honor for me if I get the job in the company. First, the manager took me on call in the morning and then he said that the finance manager will call in a few minutes for further detail and information. Therefore, I was not answering your call as I have to receive the international call. The finance manager called me in the afternoon and after that, I have to take my mother to the doctor for her…
Apology Message for Sending the Wrong Email
Dear sir, I hope you are doing good. Sir, I want to apologize for sending you the wrong email. I am sorry that time I was about to leave the office due to an emergency at home when you called to send you an email, I mistakenly open the wrong folder that contains the file of the same name that you demanded. Actually, it was a file that we prepared last year. I sent you an email and went home. My mother was not well, and I had to take her hospital that’s why I didn’t check the message you sent me about the wrong email. I am sorry for the inconvenience you faced due to my little mistake. I…
Apology Messages to Unsatisfied Customer
I am sorry for the delivery of the wrong product to you. You ordered an article of furniture by using our online customer portal. The webpage system was facing several issues due to which another design of furniture was delivered to you instead of your desired item. I am sorry for that. After continuous efforts, we overcome the problem and from now I assure you that you will never face such kind of inconvenience in the future. I have told the company to exchange the wrong product with the actual item. I am thankful to you for choosing us. COPY I want to apologize for giving you the incomplete gift box. You have purchased that item from our store previous…
Apology Message for Missing Medical Appointment
Hi, hope you are doing good. I was to say that today was my appointment with the doctor. I know it takes time to get the appointment as people from other cities also come to visit the doctor. Due to an emergency at home, I was not able to come to get me check. Therefore, I want that kindly give me an appointment for next Thursday. I hope you understand and accept my apology. I am waiting for your reply of acknowledgment and hope you will assign me an appointment for next week. COPY Hello,I am sorry for missing today’s appointment with the doctor. I know you gave me an appointment when I insisted you as my skin problem is…
Apology Messages for Misleading Customer
Dear sir, hope you are doing good. Sir, I want to say sorry about the wrong information that I provided to you regarding the gift vouchers. Actually, I was dealing four or five customers at the same time and when you called to confirm your order along with the gift voucher, I described you detail from the different catalog. Now when you called again to confirm about the voucher and staff member denied about it because there is no such offer available it was my mistake that I offered you without confirming. I am sorry you were expecting some discount, but you didn’t get it just because of my carelessness. Hope you understand and kindly accept my apology. COPY Dear…
Apology Messages for Defective Product
Hi sir, how are you? Sir, I want to say sorry about the defective product you received through online shopping from our outlet. Yesterday I was not in the store, now when I reached here, my staff member informed me about your complaint. Actually sir, we also receive the packed product from the supplier. We are unaware of the product packed inside. Therefore, the defected product is delivered to you. It is in our policy that you can return the product back and we will deliver you a new one. I am regretful for the inconvenience you have faced. Kindly send the product back and get a new one without paying shipment again. Waiting for your reply. COPY Ma’am hope…
Cancellation of Staff Meeting Messages
It is hereby to inform all staff members that meeting which was going to held on [DATE] is canceled. The reason behind is that manager who has to speak in the meeting is not feeling well. He came to office in the morning but he was not comfortable and left for home. Therefore, the meeting will be rescheduled when the manager will come tomorrow or day after tomorrow depending on his health. You don’t have to wait for the meeting, you can leave the office at a routine closing time of the office. COPY I want to inform you that the meeting which was going to be on coming Saturday is postponed due to the sudden death of CEO’s relative.…